The Weatherization Coordinator is responsible for assisting the Weatherization Director with the planning, implementation and evaluation of all the Weatherization Programs and Heating System Projects. The incumbent is also responsible for the day-to-day fiscal responsibilities and effectiveness of these programs. This is to be accomplished in accordance with local, state and federal requirements with attention to the needs of the community.
Received: Works under the direct supervision of the Weatherization Director, and general supervision of the Deputy Director
- Coordinates with the Weatherization Director to ensure fiscal management of the program in accordance with the agency’s fiscal procedures. This includes but is not limited to, budgets, expenditures, billings, reports and regulations. Provides a monthly accounting of funds obligated, funds spent and funds unspent
- Develops appropriate work plans, timetables and internal operating policies and procedures that are in compliance with agency and funding source requirements to ensure progress toward meeting production goals.
- Familiar with Document Management Systems (DMS) to upload, manage and track checks for the Weatherization programs.
- Devises, implements and monitors workable management information systems that are in compliance with agency and funding source requirements for the purpose of tracking program activity.
- Coordinates the input and output of program data which consists of all client information, vendor bills, subcontractor invoices and program guidelines.
- Prepares monthly reimbursement requests including all necessary documentation, reports, current production, projections and leveraging information on all funding sources for review and approval by the Weatherization Director.
- a system to prioritize eligible clients to make sure that households are served according to the priorities set and thus encourage the maximum feasible participation of the lower income community in program services.
- Ensures program compliance with federal, state and agency rules and regulations.
- Keeps current on most recent fiscal rules and regulations governing program administration and acquaints department personnel with same in a conscientious manner.
- Tracks and monitors all department staff and contractor certification status and renewal dates
- Works with the Weatherization Director to obtain annual bids for renewal of contractor BID packages.
- Maintains and tracks all contractors safety data sheets, insurance binders and other required documentation.
- Works with and is able to teach on various software products used in the performance of the program activities.
- Develops and maintains a strong working relationship with clients, community agencies/organizations, contractors, supplier/vendors and funding source personnel.
- Provides public information, meets advertisement requirements to the general public through approved media sources and assists the Weatherization Director with news releases and/or other media publications.
- As requested, assists the Weatherization Director with the preparation, writing and organizing of proposal applications, grants and budgets in accordance with approved agency and funding source procedures.
- Works with the Weatherization Director to assess staffing needs, including creating and updating job descriptions, and training, staff in order to meet program goals and objectives in compliance with agency personnel policies and procedures.
- Perform other related duties as required.
- Will maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff, in accordance with SNHS policy and procedure.
- Abide by all SNHS Safety policies and procedures.
- Present professional and positive image as a representative of SNHS.
- Responsible for having adequate knowledge of all SNHS programs and will gather sufficient intake information to make referrals to other SNHS programs which are beneficial to the client and his/her family.
- Perform other related duties as required.
REQUIRED SKILLS AND ABILITIES:
- Must be familiar with the management of federally funded programs and have significant work experience in the design, implementation and evaluation of program effectiveness.
- Familiarity with general accounting practices, supervisory experience and report generation skills desired.
- Ability to communicate effectively verbally and in writing is essential.
- Required knowledge of housing energy conservation, savings-to-investment ratios, and working knowledge of general building practices.
- Must be proficient in Microsoft Office and must be able to learn, use and teach various computer programs used with the field applications.
EDUCATION AND/OR EXPERIENCE:
- BA/BS with focus on business/human service administration. (Work experience may be considered in lieu of degree)
- Possession of a valid New Hampshire driver's license and/or have access to transportation for statewide travel.
Southern New Hampshire Services is an Equal Opportunity Employer